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For
Optimum Closure and Commitment
To achieve optimum closure,
consensus, and commitment on any number of issues, use the following check list
to prepare for a meeting. Press File Print Frame to receive two pages. Feel
free to distribute as many as you need.
1. When calling a meeting, decide:
• What's the
purpose?
• What
will a successful outcome look like?
• Who must attend to reach the
outcome?
2. Always
circulate a clear agenda to help people prepare. Your agenda should
include:
• A
brief description of each item and time allotted.
• What the close on each item
will be (open discussion, report, decision, follow-up.
• Any special preparation
needed.
3. Clear
meeting roles help produce an optimal outcome. Each meeting should
have:
• A
facilitator.
• A
scribe.
• A
timer.
• A
closer.
4. Meetings
are tools to solve business problems. The key steps in reaching closure with
consensus and commitment are:
• Identify the
problem/issue.
•
Create a recognizable goal.
• Elicit all ideas and
innovations.
•
Devise strategic plans for resolution.
• Create timelines and
accountabilities.
•
Handle slippage proactively.
• Acknowledge closure and
celebrate your success.
5. A meeting write-up should be a short document of accomplishment.
Try to include:
•
A summary of progress made on each item.
• Any team decisions
made.
• Any
accountabilities drawn and their timelines.
• Any other carry forward
items for your next meetingAgenda, time and place for your next meeting if
possible.
•
Agenda, time and place for your next meeting if possible.
6. A meeting audit can help improve
the meeting process. This sheet can become a checklist for the meeting audit.
Substantively, you will build a positive meeting climate if:
• Everyone feels included and
invited to participate.
• Communication is solution oriented.
• Pretended commitments are
avoided.
• Each
item is closed in some form.
• People generously acknowledge each others'
contribution. |
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For free consultation on your critical team/leader/performance
issues,
or leadership training seminars in California or your own
state/country
email
info@learningcenter.net
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